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Data privacy statement regarding conferences and seminars

Pädagogischer Austauschdienst will collect and further process your personal data for the purpose of the organization of the conference/seminar. All participants' data will be considered confidential and will be handled in accordance with the legal data protection guidelines.

Deutschsprachige Version der Datenschutzerklärung


The purpose of the processing of personal data performed in the context of the con-ference is the organization, realization and evaluation of the conference / seminar. 


Personal Data

The personal data collected and further processed are first and family name, title, salutation, your function within your organization, phone number, official email-address and in some cases languages spoken, contribution to the conference programme, motivation for participation and background information about the institution.


Using and handing on data

Your personal data mentioned above will appear in the list of participants (generally without phone number) and will be distributed to participants of the conference and to staff in charge of the organization of the event. For face-to-face events your name and your organization will appear on your name-tag during the conference. Pädagogischer Austauschdienst may communicate contact details to third parties for the purpose of realizing the conference, e.g. for booking a hotel room or for the purpose of subsequent financial auditing. (For participants from schools in Germany: If your participation requires the approval of the respective Länder authorities, personal data will be transmitted to these bodies (Länder Ministries, school authorities).

If you take the role of a keynote speaker or workshop holder or if you present your project in a working group or a project market, your first and family name as well as the name of your organization will be published in the conference programme. The programme will be distributed via numerous channels and can be included in the (internet) documentation of the conference.


Application for events in a third country

Third countries are countries that are outside the scope of the EU General Data Protection Regulation (GDPR), which ensures special protective measures for the handling of personal data. By applying for events in a third country, you agree that, in the event of a successful application, the above-mentioned personal data will be transferred to a country outside the EU (so-called third country), which may have a lower level of protection than an EU country. The principle of data minimisation applies here, i.e. only data that is necessary for the organiser to hold the event will be transferred. 


Photo- and film recording

In many cases,we document our conferences/seminars with photos and films. By registering electronically, participants agree that the Pädagogischer Austauschdienst may use photographs and film recordings for the purpose of external communication and public relations. If you disagree with individual photographs being taken, we kindly ask you to inform us before the start of the conference or when you register at the conference office.

Virtual events can also be documented photographically and on film. In this case, participants will be informed prior to the recording. Participants can then decide for themselves whether or not individual visual and audio contributions are to be recorded.